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Book with LCV Travels, LLC

 

TERMS & CONDITIONS

Completing your registration for a vacation package, indicates your acceptance of the terms and conditions.

 

Reservations must be made in your FULL NAME as it appears on your government-issued identification or passport.

 

Please be advised that all All Price Quotes, Travel Packages, Travel Package details/itinerary and other posted information is subject to change without notice. For purposes of planning your travel, we recommend that you utilize the package options only as a starting point for your travel planning.

 

Book with LCV Travels, LLC acts as a sales and booking agent for any airline, hotel, car-rental, tour operator, cruise line, or other service provider which requires that you agree to the terms in this Agreement. Book with LCV Travels, LLC is not responsible for acts or omissions of the Suppliers or their failure to provide services or adhere to their own schedules.

Access to and use of the services of Book with LCV Travels, LLC and our website is subject to acceptance of these terms and conditions (“Terms and Conditions”). By accessing, using or obtaining any content, products, or services through our offices or through our website, you, the purchaser and/or traveler (“Customer” and “passenger” and “you/your”) agree to be bound by these terms.

PLEASE READ THE TERMS BEFORE USING THIS WEBSITE. IF THERE IS ANY PART OF THESE TERMS AND CONDITIONS YOU DO NOT AGREE WITH, PLEASE DO NOT USE THIS WEBSITE OR THE SERVICES OF BOOK WITH LCV TRAVELS.

No alterations to these terms and conditions may be made by any Book with LCV Travels, LLC officer, authorized representative or agent, unless in writing by an authorized officer of Book with LCV Travels, LLC.

PRICE QUOTES AND PRICE MATCHING

  • Price quotes for travel are not guaranteed until reservations are confirmed with full passenger names and deposit payment. All prices are subject to change without notice and are subject to availability. Unless otherwise noted, price quotes typically do not include baggage fees, gratuities, meals, telephone calls, resort fees, incidental items, souvenirs, airport transfers or travel insurance - unless otherwise stated.

  • We work with many travel operators who will match prices. However, each component must be the exactly the same in the quote. It’s better to communicate with us about your research efforts from the beginning so we’re able to assist you in making an informed decision. Working with a travel agent is more beneficial than not working with one for various reasons. Please be advised not all less expensive quotes are good investments.

 

PASSPORTS & VISAS

It is each traveler's responsibility to have a passport valid for at least 6 months prior to the date of travel and a visa, if required.

For foreign entry requirements, you may find additional information at: https://travel.state.gov/content/travel/en/us-visas/visa-information-resources/americans-traveling-abroad.html. For State Department travel advisories, you may find additional information at: https://travel.state.gov/content/passports/en/alertswarnings.html. For foreign health requirements and dangers, you may find additional information at: http://www.cdc.gov/travel/index.htm.

 

IMPORTANT: Passengers who are not U.S. Citizens must check with the respective consulate or a visa agency to determine what personal identification is required. You may find additional information here. Passengers who enter, leave, and then reenter the same country on their itinerary should check to see if they require a double-entry visa. Passport applications are available at most U.S. Post offices, as well as at regional Passport Agencies.

 

You can apply or find out more information about passports here. 1st time passport applications are $145.

 

Travelers requiring visas, whether obtained in advance or locally upon arrival, should ensure that their passport has unstamped visa pages. You can check visa information here

 

The Smart Traveler Enrollment Program (STEP) is a free service to allow U.S. citizens and nationals traveling and living abroad to enroll their trip with the nearest U.S. Embassy or Consulate. You can check more information here.

 

SERVICE FEE (TRIP PLANNING FEE)

Effective September 1, 2018 – In order to perform the professional services required to plan and arrange your travel, a PLANNING FEE will be required. This deposit is due along with the signed planning service agreement. The Service Fee is non-refundable and non-transferable. If, your reservation is booked within 3 days of the quote, the fee will apply to your booking.

With each Planning Fee, the client will receive a combination of three (3) proposals (i.e., three destinations and no revisions, one destination and two revisions, two destinations and a revision of one, etc.). Additional quote revisions & requests for a different destination is subject to an additional Planning Fee of $25. The additional planning fee is also non-refundable and non-transferable.

 

PAYMENT DEADLINES & IMPORTANT DATES

Unless otherwise defined during the reservation process, final payment is due prior to departure or consumption in accordance with each supplier’s (airline, hotel, cruise line, transfer company, sightseeing operators, and other travel service vendors) terms and conditions involved in your travel booking. With advanced planning (6 months or more), a flexible monthly payment plan is available for ALL vacation packages. An automatic monthly payment feature is also available for your convenience at no additional cost. There is a minimum monthly payment of $100, unless otherwise noted in the quote or executed payment arrangement.

Reservations paid after the final payment due date will be charged a late payment fee of $50.00 per person. The late fee is applied to your reservation invoice and does not reduce the amount of your balance. Payments that are 10 days past the due date & trips with no payments 45 days from the initial deposit will be cancelled automatically with NO REFUNDS and deposits shall be forfeited. NO EXCEPTIONS!

All late payment requests must be approved by management before the final payment deadline on your account. If a late payment is approved and your approved date is after your final deadline, the late fee will still apply. If final and full payment is not received by the applicable due date(s), reservations are subject to cancellation and deposits shall be forfeited. In most cases, there is NO REFUND* after the final payment.

*Airfare is non-refundable after 48-hour booking window.

We are in contractual agreements with vendors and payments after the due dates are in violation of their policy. Once the booking is cancelled by the vendor, it is then cancelled with Book with LCV Travels and all monies may be lost.

 

Initial Deposit: Deposits are non refundable.***

 

Monthly Payment: Payments due by the each month (depending of your final due date.)

 

Final Due Date: The final due date is the date ALL payments must be made on the reservation, by close of business. If this date is not met, your reservation is subject to late fees and immediate cancellation.

 

If you are enrolled in automatic billing, your payment will be deducted each month in accordance to your invoice schedule. If for any reason the payment is not processed, we will try again in 24-48 hours. If the payment is still not able to be processed, your reservation will be subject to immediate cancellation.

 

Travel Protection (Insurance):

Travel insurance is highly recommended. Missing a vacation is bad enough but losing the money you paid for your vacation is even worse. Trip Protection Plan premiums are non- refundable. You can add insurance at the time of your reservation, but If added 7 days after your booking, the coverage is limited. Travel Protection may not be purchased after final payment has been made. If you accept travel insurance, the amount must be added to your initial deposit. If you decide to add at a later date- after 7 days, you must secure your own travel insurance.

 

Cancellation & Cancellation Fees:

 

***Your right to a refund -- if you change or cancel your travel plans, is limited. All cancellation requests must be sent to Book with LCV Travels in the form of: 1. Email to cancellations@bookwithlcv.com or 2. CANCELLATION REQUEST FORM.

As a result of cancellation, Book with LCV Travels and third party supplier’s cancellation penalties will apply, which are detailed in your travel documentation, each supplier’s websites and The Travel Joy System. Cancellation penalties are advised at time of booking and provided to you upon confirmation. If you have any questions, or any penalties are unclear, please contact Book with LCV Travels.

Cancellation fees to Book with LCV Travels will be charged to the credit card you authorized to pay for travel services. If for any reason fees are not processed, accounts will be sent to collections. 

Vendor policies regarding cancellation fees will be relayed to all clients in your trip quote documents.

In order to create the most memorable vacation for you, it takes time and dedication to dedicate to the client.

Book with LCV Travels will charge a cancellation fee if the reservation is cancelled.

 

As of June 2023 cancellation fees to BWLCV are $75 per person in addition to the supplier’s fee, if applicable​

 

SHOULD YOU DECIDE TO CANCEL YOUR TRIP FOR ANY REASON A PER PERSON CANCELLATION FEE IS REQUIRED BY BOOK WITH LCV TRAVELS. THIS FEE MUST BE PAID IN ORDER TO HAVE YOUR RESERVATION CANCELLED AND TO HAVE ANY REFUNDS AND/OR INSURANCE (if purchased) CLAIM PROCESSED.

WHILE WE UNDERSTAND THINGS MAY HAPPEN THAT MAYBE OUT OF YOUR CONTROL, TRAVEL AGENTS ARE NOT PAID UNTIL AFTER TRAVEL HAS CONCLUDED; WE ARE IN A CONTRACTUAL AGREEMENT WITH OUR TRAVEL VENDORS. ONCE YOUR RESERVATION HAS BEEN SUBMITTED, TO FORFEIT THAT CONTRACT A FEE IS REQUIRED.

**CANCELLATIONS WITH INSURANCE**

If your reservation is cancelled and you have purchased insurance, you are entitled to a refund minus the cost of insurance. If your flight is non-refundable, the flight portion may be subject to full cancellation or a trip credit. If the hotel is in cancellation penalty, you may be charged for the hotel stay. This depends on how many days your trip is cancelled prior to departure. Cancellations must be done at least 8 days prior to departure to avoid additional fees.

 

Once airfare is purchased, airline tickets are issued and are always subject to 100% penalty.

 

Refunds: If you purchased Travel Insurance through us, refunds will be processed to the credit card(s) originally used for payment, up to the total amount paid minus the cost of travel insurance and any applicable supplier fees.

 

Late Payments: If there is any outstanding balance by the Final Payment Due date listed on your invoice, a late fee of $50 will automatically be added to your invoice one day after your final payment date. A booking with outstanding balances 10 days after the final payment date listed on the traveler’s invoice will be subject to immediate automatic service cancellation.

 

A service reinstatement fee of $100 per person will be added to each outstanding invoice and must be paid in advance in order to apply for reconfirmation of services. If you are unable to make a payment for any reason, you must notify Book with LCV Travels, for arrangements. Reinstatements cannot be processed on bookings that have been cancelled for 5 days or more.

 

Changes: Changes to an existing reservation, whatever the cause, will incur a $50 per person change plus any additional supplier fees. This includes name changes* and removal of any services such as optional tours and transfers. *Please note that name changes to airline reservations are subject to full cancellation and rebooking. Replacing a traveling passenger with another traveling passenger constitutes a cancellation, subject to cancellation penalties, and is not covered by any insurance policy. This cancellation may result in the loss of the deposit.

 

Changes or additions after departure are subject to local rates at the time of amendment and must be paid directly by the passenger to the service provider. There are no refunds for unused services.

*Due to Vendor(s) policy(ies) or time restraint(s), certain bookings may not be changed. Administrative charges of $50 per change/per person are advised at time of booking, provided to you upon confirmation, and dependent upon circumstances of the request. All desired changes must be sent via email to info@bookwithlcv.com Changes will not be processed until the $50 administrative charge have been paid. NO EXCEPTIONS!

 

Travel Documents/Itineraries: Provided full payment is received no later than your Final Payment Due date, documents will be sent approximately 2-3 weeks days prior to the departure date. This includes flight times and confirmations. As flights are subject to change at any time, I will only provide flight information 2-3 weeks prior to departure when final documents are available. 

 

Airline Confirmation , Check-in, Seat Assessment, Missed Flights

It is important that you confirm your flights with the airline prior to departure: 24 hours in advance for domestic flights, and 72 hours in advance for international flights. Failure to confirm international flights or failure to use any portion of an airline reservation may result in automatic cancellation by the airline for all continuing and return flights. You will receive check-in information 24 hours prior to flight departure.

Familiarize yourself with your airline’s policies and requirements before booking. Unless stated otherwise by the airlines, it is important to arrive at the airport at least 2 hours prior to departure for domestic flights and 3 hours prior to departure for international flights. Late arrival at the airport can result in loss of assigned seats or denial of boarding. Denial of boarding is not eligible for refund or travel insurance reimbursement. Airfare rebooking is subject to airline penalties, rebooking fees, plus any cost difference of the new flight. Seat assignments are subject to change by the airline without notice.

DISCLAIMER OF LIABILITY

All prices are thought to be accurate, available, and current. The information, products, and services may include inaccuracies or typographical errors. Book with LCV Travels does not guarantee the accuracy of, and disclaims liability for inaccuracies, including by not limited to the price, information, and description of the products and services described on this website. Book with LCV Travels is not liable for any errors made by the client creating their own bookings online. By booking online, clients take full responsibility for any errors that may occur (name misspellings, incorrect travel dates, etc.). Book with LCV Travels is not liable for the acts, errors, omissions, representations, warranties, breaches or negligence of any supplier, or personal injuries, death, property damage or other damages or expenses resulting from causes outside of the control of Book with LCV Travels. Book with LCV Travels shall not be responsible for travel delays or cancellations or any illness, death, injury, damage or loss of vacation time arising therefore. Changes to cruise ports of call or itineraries due to mechanical, weather, or world events beyond our control are at the sole discretion of the cruise line and may occur without notice. Any applicable compensation resulting from such occurrences is also at the sole discretion of the supplier. Book with LCV Travels shall not be liable for any injuries, damages, or losses incurred by the traveler in connection with, or by supplier employees or contractors, terrorist activities, social or labor unrest, mechanical or construction failures, or difficulties, diseases, local laws, climatic conditions, criminal acts or abnormal conditions or developments, or any other actions, omissions, or conditions outside of the control of Book with LCV Travels. The Traveler assumes the complete and full responsibility for checking and verifying any and all passport, visa, inoculations, or other entry requirements for each destination as well as re-entry into the U.S., and all safety or security conditions at such destinations, in connection with the proposed travel. For information concerning possible dangers at international destinations, check the Travel Advisory Section of the U.S. Department of State website here

If you are planning a trip to Jamaica, your trip will include Club Mobay (if available).

 

****In return, I will provide:

Knowledge and Experience – I will match you with a better product you can find on the internet.

Be an advocate – If something goes wrong on your trip, I will get your vacation back on track as I go to bat for YOU.

Resources – I will plan your activities, room upgrades, or just offer added amenities.

Convenience – Time is valuable

Monetary Savings – Did the trip you found online include transfers or excursions? These are added into the cost of what I plan. I will save you money based on supplier relationships -- or at least match the price you find -- while saving you time and effort.

Added Value - Ever wonder why the couple in the cabin next to yours got champagne and you didn't? They probably used a travel agent.

Awesomeness!!

 

 

 

 

Starting January 26, 2021, the Centers for Disease Control (CDC) will require all travelers age 2 and up flying to the U.S., including U.S. citizens, to show proof of negative COVID-19 test taken within 3 days departure, or documentation of recovery. Travelers are also required to sign the CDC attestation form.

What to expect at the airport:

  • Show your printed or mobile documents to Airline agents.

  • Complete the CDC attestation form.

 

To comply with CDC, travelers will be denied boarding if they do not complete these requirements.

Certain countries/destinations may require a negative covid test to enter or visit as a tourist. It is the passengers responsibility to always check the https://travel.state.gov/ site to make an informed decision on travel.

As updates and changes happen daily, as your travel agent, I will provide all necessary information I can in a timely fashion.

 

 

CONTACT US -- Phone/Text - 803-833-4296

 

Email - info@bookwithlcv.com

 

Facebook -https://www.facebook.com/BookWithLCVTravels

 

Please Allow 24-48 hours for A Returned Call or Email Response

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